University of Georgia Libraries, Special Collections  


Requesting Reproductions
Permission to Publish

Handmade gift given to Zell Miller by a constituent. The boot was the iconic image of Miller's campaign. Zell Miller Papers.

Artifacts are an important part of most collections in the Russell Library. Ranging from artwork inspired by the Watergate investigation and a selection of wood and metal plaques from every politician's abundant supply to a rich variety of campaign memorabilia, Senator Russell's boyhood baseball card collection, and gifts of state, the artifacts and ephemera in the Russell Library reflect the key moments in the lives of donors as well as the small everyday activities that comprise the fabric of their lives.

Typically, an underused resource in archives, artifacts often provide information about individuals or events that is not part of the documentary record. The Russell Library facilitates access to these interesting records through arrangement policies that preserve the context of use and relationships between artifacts and the creator of the collection, through clear description in its finding aids, by offering instruction in use of material culture in research, and through display in exhibits. Researchers interested in knowing more about the scope of artifacts in the Russell collections should submit a reference request to

Registered researchers may view the artifacts in Russell collections in the Russell Library research room. Based on the nature of the artifact requested for research, Russell archivists will provide specific instructions for handling to researchers. Gloves may be provided for handling certain materials. The Russell Library reserves the right to limit or restrict access to artifacts too fragile for handling by researchers.

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Requesting Reproductions of Russell Library Artifacts

In order to facilitate various aspects of research, the Richard B. Russell Library will provide reproductions of a reasonable amount of material from its various collections, provided that such copying is consistent with copyright law (Title 17 of the U.S. copyright law) and donor instruction and does not compromise the condition of the materials. Reproductions will be made by library personnel or library-contracted sources only. Reproduction is a privilege and not a service that automatically must be rendered on demand. The method of reproduction is at the sole discretion of the Director of the Russell Library or his/her designated representative. In some cases the physical condition of items involved, the number of items requested, the donor's instruction, or the intended use by any one researcher may determine whether or not permission is granted.

In some cases, particularly when copying is to be extensive, or use will be other than individual research, the Director or his/her designee may require that copies produced for a recipient be returned to the Library when his/her research project has been completed. Reproduction of any item must contain a complete citation to the original. In no case may any materials copied from the collections of the Richard B. Russell Library for Political Research and Studies be passed on to any other person, institution or commercial enterprise. The Director of the Library or his/her designee has the right at any time and without explanation to refuse requests or to limit the amount of material to be copied.

Scanners, cameras, digital cameras, and video equipment are not allowed in the reading room. Researchers must submit all requests for reproduction services to Russell Library staff. The Library provides a reasonable and limited amount of photocopying as a courtesy to researchers. Photocopying will be done when staff time permits. Some requests may be forwarded by staff to other Libraries departments or another Russell Library-contracted source for reproduction. The Russell Library has no control over the work schedules of other departments that provide reproduction services for certain materials.

At this time the Russell Library is not able to provide any in-depth research of its artifacts to off-site researchers. Off-site researchers may work with a proxy researcher to arrange such research. Once materials have been selected, off-site researchers may submit requests for reproduction images to or 706-542-5788.

The Russell Library and other Libraries departments provide the reproduction service for a fee that covers preservation management of the original material and labor and supplies for providing the copy. The basis of charges should be made known to the user of the service before reproduction is begun. Special fees or handling charges may be imposed when preservation master copies are needed or when unusually difficult or time-consuming work is required. Preservation master copies paid for by the researcher will be retained by the Russell Library. This policy contributes to the ongoing preservation management of the collections by limiting subsequent handling of original materials.

Researchers should use the Guidelines for Requesting Reproductions Worksheet form and consult the Schedule of Fees form before submitting a request. Both forms are available on the forms and fees area of the site. The current prices and fees listed on this website are subject to change without notice. Remember, permission to reproduce is not permission to publish!

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Requesting Permission to Publish Images of Russell Library Artifacts

When permission to publish materials (in any format) is requested, the Russell Library will charge additional preservation use fees. These fees will vary according to intended use, number of items requested, instances of use, different formats in which an item will be used, and size of published item.

THE RESEARCHER IS SOLELY RESPONSIBLE FOR THE USE MADE OF ANY MATERIAL SECURED FROM THE UNIVERSITY AND ANY INFRINGEMENT OF COPYRIGHT. See the Use Policy/Copyright Agreement Form (available on the Russell Library web site as an Adobe pdf file—requires Adobe Acrobat Reader to view/print). The researcher who wishes to publish or display any materials also has the responsibility to secure permission from both the owner of the physical property and the holder of the copyright. The Russell Library does not hold rights to all the materials in its collections, and it is the responsibility of the researcher to seek this information and proceed accordingly.

In all cases, written permission to publish or display Russell Library materials must be secured prior to use from the Russell Library as owner of the physical property. Written requests addressed to the Director, must identify materials to be published, and must state specifically the intended use, the instances of use, the different formats in which an image will be used, and the permission sought.

A complimentary copy of the final publication in any format using reproductions from the Russell Library materials must be donated to the Russell Library.

Researchers wishing to pursue publication of materials in Russell Library collections should make this request in writing to the attention of Sheryl Vogt, Director ( Researchers should use the Guidelines for Permission to Publish Worksheet Form before submitting a request.

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